Scheduling a trainee is as easy as using any other interview eligibility or tag.
Scheduling a trainee
On the Interviewers step, simply use the Trainee interview eligibility when constructing your pool. If you're not familiar with how to construct interviewer pools, learn more here. Just like with any other interview eligibility or tag, you can save this setup in your interview templates so that you don't have to remember to add a trainee each time you schedule a candidate.
NOTE: If you use a Trainee interview eligibility, you cannot have any alternate criteria. You cannot have criteria that's like "Culture Add Trainee or Engineering," which would theoretically create a pool containing both trainees and everyone on the engineering team. You can narrow the interviewer pool down with additional filters, like "Culture Add Trainee and Engineering."
On the Schedule step, InterviewPlanner's algorithm will select a trainee, taking into account their availability, working hours, interview limits, preferences, etc. When you are selecting a schedule option, you can easily swap out a trainee just like any other interviewer, and you'll have full visibility into the training progress of all trainees in that pool.
Finally, when the trainee is scheduled, InterviewPlanner will identify them as a trainee on the schedule.
You can go to the training program page to see that their progress has been updated in realtime.
You can schedule additional training sessions, and InterviewPlanner will intelligently shift the program to fit the date order of interviews. For example, the previous interview was scheduled for 7/7/2023. If we schedule another interview with this trainee for an earlier date, the newly scheduled interview will be their Shadow interview and the previously scheduled interview will become their Reverse Shadow.
If you cancel an upcoming schedule that includes a trainee, InterviewPlanner will shift the program back accordingly. Continuing with the example above, if the Shadow interview scheduled for 7/5/2023 gets cancelled, the interview scheduled for 7/7/2023 will become the Shadow interview.
Placing a schedule on hold with a trainee
You can place schedules on hold and see that in the training progress table for interviewers.